End of Semester Room Change Process

Requesting a New Room for Spring 2023

Residents interested in changing their assignment for the Spring semester will have the opportunity to submit an “End of Semester Room Change Request” through the Housing Portal.

Requests will be accepted through December 7, 2022.  If you miss the deadline to request a room change for the spring semester, your next opportunity will be two weeks after the spring semester has begun. To have the best chance at getting your requested accommodation, we suggest completing the form sooner than later. The longer you wait may reduce your chances of getting a specific accommodation.

Available rooms for Spring 2023 will be published November 18 (not all available inventory will be published).  If the student is not looking for a specific room, they can make a generic request based on room type.  Please review the list of rooms on November 18 to see when the room is available. (click here for available rooms)

It is the student's responsibility to know the cost for the different room types. Moving to a different room type may increase your Spring rent expenses (i.e. moving from a suite double to a suite single or from a Cabernet double to a Sauvignon double). Likewise, your Spring rent may decrease depending on where you are moving from and to. Keep in mind that switching to a different living area may require your participating in certain activities. 

Please read the steps below to complete the process:

1. Submit an online room change request through your Housing Portal. The form will be available starting Monday, November 21, 2022 at 10:00 a.m. Once you have logged in to the Housing Portal, you will click on the "Room Change Request" button to access the Room Change Request. 
   1. Review Available Rooms (optional): We encourage residents to visit the rooms and meet the current roommates prior to requesting a particular room. Please be considerate when going to available rooms are residents are preparing for finals. 
   2. Make sure to read all the information on the screens before submitting your request.
   3. When submitting your information, you will be able to request a specific room. This does not guarantee your request, however, it indicates that you are interested in that bedspace. You will receive an email confirmation that we have received your request within 2 business days.
   4. Students selecting a room that is currently available will work with REACH to schedule when to move. You may be required to move prior to finals.
   5. Students selecting a room that is available starting January 20 will be required to remove all their belongings from their old room at the end of the semester, no later than 11:00 a.m. on December 17, 2022. 
   6. Students registered to stay on campus during Winter Break will coordinate their move with REACH once their new room is available. We recommend having all your items packed and ready to move, as you will only have 3 days in which to move.
   7. Depending on the reason for the move, it may be necessary for your Area Coordinator to review your request. The Area Coordinator may further recommend meeting with you prior to approving a room change. 
   8. The resident will be provided with information and instructions on when to move and how to gain access to the new space. Please check your SSU email for instructions. Failure to read the information timely may result in you not being able to move.