HAVE YOU BEEN APPROVED TO MOVE OUT OF YOUR RESIDENCE?
Moving out before taking any action to notify or request approval from REACH while your contract is still current will result in continuing charges. Failure to follow posted and written information about the check-out process may result in additional administrative charges being added to your student account. This includes moving out during the middle of the year due to room changes, petition to vacate or removal from the residential community.
When it’s time to move out, you will follow the checkout process listed below. Any additional closing information for the end of the semester will be provided via email. If property is left behind, it will be treated as abandoned property, and you will be charged for the removal of the items. Abandoned property may be donated or otherwise disposed of without liability.
All residents must complete either an in-person check out or an express check-out upon their departure from their on campus residence. The date the check out form is submitted will reflect the date the resident has vacated the residential community.
By completing the check out form, residents attest to completing the outlined tasks and fully understand and accept any and all charges associated with the checkout.
Residents will be charged for damages and excessive cleaning found in the space. A resident will need to email housing@sonoma.edu if they are taking responsibility for a specific damage or cleaning issue in the apartment. Residents are highly encouraged to take pictures upon vacating the empty space for their records.
Any questions regarding your check-out can be directed to your Area Coordinator or the REACH Office.
CHECK OUT PROCESS - To complete the process follow the steps listed below:
CHECK OUT FEES
Please see the table below for examples of estimated charges. Some examples of typical charges include (costs are subject to change):
Item |
Details |
Estimate |
Improper Check Out (May Check Out not included) |
Deactivating your student ID card in the REACH Office, located in Zinfandel Hall |
$50 |
Door replacement |
Any crack, hole or sign of wood damage to any door. Do not patch any door yourself. *Closet doors are not included in this pricing. |
$285 |
Bedroom Closet Doors |
Any crack, hole or sign of wood damage to any bedroom closet door. |
$189 per door |
Patching a wall |
Any hole, dent, gouge to a wall or ceiling that causes damage to sheetrock. Do not patch any walls by yourself. You will still be charged. |
Starting at $78 per hole, depending on size |
Window screen replacement |
Any tear in the window screen or damage to the frame. This includes if the window screen is missing or stolen. |
$44 per window screen |
Window blinds replacement |
Any tear in blind slats, bent slats, or blinds not functioning properly. |
Starting at $56 depending on style and size of blinds |
Smoke Detectors |
Tampering with smoke detectors is a life safety issue. Residents found covering or otherwise tampering with life safety devices will be subject to judicial sanctions. Tampered or covered smoke detectors will require a device inspection by Facilities Management at the expense of the resident. |
$144 |
Mattress |
Needs to be replaced for any reason (ex: stained, torn, missing). |
$166 |
Trash removal |
Trash removal needed in any area of the residence as noted by room inspection. |
Depending on quantity of trash removal needed, charges range from $34 and up |
Property Left Behind |
Any personal property left behind, including mini fridges or furniture. |
Charges range from $34 and up. Large items or furniture start at $69 per item. Personal (mini) refrigerator removal starts at $127 |
Kitchen not cleaned |
Refrigerator and/or freezer not cleaned out, stove, oven, microwave not cleaned, and/or sink and counters not wiped down. |
Depending on level of cleaning needed, charges range from $15 and up |
Bedroom/ bathroom not cleaned |
Floor not vacuumed or swept, toilet, sink, vanity, or shower not cleaned, mirror or window sills not wiped down, command strips, push pins, or thumb tacks not removed. |
Depending on level of cleaning needed, charges range from $15 and up |