Residents are responsible for knowing and understanding the move out process. Closing information is provided on this page. Any additional closing information will be provided via email, flyers, and building meetings as needed. Failure to follow posted and written information about the checkout process may result in additional administrative charges being added to your student account. When it’s time to move out, you will follow the checkout process listed below.
Any questions regarding your checkout can be directed to your Area Coordinator or the REACH Office.
When do I need to move out?
Residents are expected to move out 24 hours after their last final. Students who have a final on Friday are required to move out Saturday no later than 11:00 a.m. Residents graduating or working the Commencement ceremony, please see FAQs below.
Step 1: Plan on How You Want to Check Out
All residents must complete either an in-person check out or an express check out upon their departure from their on-campus residence. The date the checkout form is submitted will reflect the date the resident has vacated the residential community.
By completing the checkout form, residents attest to completing the tasks in Step 2 (below) and fully understand and accept any and all charges associated with the checkout. Please note your account may be charged an improper/late checkout charge if the checkout process is not followed, in addition to any cleaning or damage charges.
Step 2: Clean Your Space, Report Any Damages, and Remove All Items
Remove personal belongings and complete the cleaning checklist. Follow the Move Out Checklist. If property is left behind, it will be treated as abandoned property, and you will be charged for the removal of the items. Abandoned property may be donated or otherwise disposed of without liability.
Residents will be charged for damages found and excessive cleaning required in the space. A resident will need to email housing@sonoma.edu from their SSU email address if they are taking responsibility for a specific damage or cleaning issue in the apartment. Residents are highly encouraged to take pictures of the empty space for their records.
Step 3: Check Out
To complete the checkout process follow the steps listed below:
Express Check Out Process
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Remove personal belongings and complete the cleaning checklist. Follow the Move Out Checklist.
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Complete the Express Check Out form, available through the Housing Portal May 8 - May 22 (The date this form is submitted will reflect the date the resident has vacated the residential community)
In- Person Check Out Process (not required):
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In-person check out is available May 15 - May 19 between the hours of 9:00 a.m. - 5:00 p.m. Monday through Friday. If you believe you have an extenuating circumstance and need an in-person check out outside of these hours, please contact your RA at least 48 hours in advance for availability.
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Schedule checkout time by emailing the REACH Office at housing@sonoma.edu at least 48 hours in advance.
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Remove personal belongings and complete the cleaning checklist. Follow the Move Out Checklist.
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On your departure date, meet with REACH staff to inspect your space and complete your checkout. You will submit an In Person Check Out form at this time.