Move Out Spring 2023

Residents are responsible for knowing and understanding the move out process. Closing information is provided on this page. Any additional closing information will be provided via email, flyers, and building meetings as needed. Failure to follow posted and written information about the checkout process may result in additional administrative charges being added to your student account. When it’s time to move out, you will follow the checkout process listed below.

Any questions regarding your checkout can be directed to your Area Coordinator or the REACH Office.

When do I need to move out?

Residents are expected to move out 24 hours after their last final. Students who have a final on Friday are required to move out Saturday no later than 11:00 a.m. Residents graduating or working the Commencement ceremony, please see FAQs below.

Step 1: Plan on How You Want to Check Out

All residents must complete either an in-person check out or an express check out upon their departure from their on-campus residence. The date the checkout form is submitted will reflect the date the resident has vacated the residential community.

By completing the checkout form, residents attest to completing the tasks in Step 2 (below) and fully understand and accept any and all charges associated with the checkout. Please note your account may be charged an improper/late checkout charge if the checkout process is not followed, in addition to any cleaning or damage charges.

Step 2: Clean Your Space, Report Any Damages, and Remove All Items

Remove personal belongings and complete the cleaning checklist. Follow the Move Out Checklist. If property is left behind, it will be treated as abandoned property, and you will be charged for the removal of the items. Abandoned property may be donated or otherwise disposed of without liability.

Residents will be charged for damages found and excessive cleaning required in the space. A resident will need to email housing@sonoma.edu from their SSU email address if they are taking responsibility for a specific damage or cleaning issue in the apartment. Residents are highly encouraged to take pictures of the empty space for their records.

Step 3: Check Out

To complete the checkout process follow the steps listed below:

Check Out

Express Check Out Process

Remove personal belongings and complete the cleaning checklist. Follow the Move Out Checklist.
Complete the Express Check Out form, available through the Housing Portal May 8 - May 22 (The date this form is submitted will reflect the date the resident has vacated the residential community)

In- Person Check Out Process (not required):

In-person check out is available May 15 - May 19 between the hours of 9:00 a.m. - 5:00 p.m. Monday through Friday. If you believe you have an extenuating circumstance and need an in-person check out outside of these hours, please contact your RA at least 48 hours in advance for availability.
Schedule checkout time by emailing the REACH Office at housing@sonoma.edu at least 48 hours in advance.
Remove personal belongings and complete the cleaning checklist. Follow the Move Out Checklist.
On your departure date, meet with REACH staff to inspect your space and complete your checkout. You will submit an In Person Check Out form at this time.

Move Out Resources

Damage/Cleaning Estimated Fees

Failure to follow the checkout process may result in additional administrative charges. Please see the table below for examples of estimated charges. This table is an example and does not reflect all types of charges that may be assessed.

item	Details	Estimate
Door replacement	Any crack, hole or sign of wood damage to any door. Do not patch any door yourself. *Closet doors are not included in this pricing.	$285
Bedroom Closet Doors	Any crack, hole or sign of wood damage to any bedroom closet door.	$189
Patching a wall	Any hole, dent, gouge to a wall or ceiling that causes damage to sheetrock. Do not patch any walls by yourself. You will still be charged.	Starting at $78 per hole, depending on size
Window screen replacement	Any tear in the window screen or damage to the frame. This includes if the window screen is missing or stolen.	$44 per window screen
Window blinds replacement	Any tear in blind slats, bent slats, or blinds not functioning properly.	Starting at $56 depending on style and size of blinds
Smoke Detectors	Tampering with smoke detectors is a life safety issue. Residents found covering or otherwise tampering with life safety devices will be subject to judicial sanctions. Tampered or covered smoke detectors will require a device inspection by Facilities Management at the expense of the resident.	$144
Mattress	Needs to be replaced for any reason (ex: stained, torn, missing).	$166
Trash removal	Trash removal needed in any area of the residence as noted by room inspection.	Depending on quantity of trash removal needed, charges range from $34 and up
Property Left Behind	Any personal property left behind, including mini fridges or furniture.	Charges range from $30 and up. Large items or furniture start at $69 per item. Personal (mini) refrigerator removal starts at $127
Kitchen not cleaned	Refrigerator and/or freezer not cleaned out, stove, oven, microwave not cleaned, and/or sink and counters not wiped down.	Depending on level of cleaning needed, charges range from $15 and up
Bedroom/ bathroom not cleaned	Floor not vacuumed or swept, toilet, sink, vanity, or shower not cleaned, mirror or window sills not wiped down, command strips, push pins, or thumb tacks not removed.	Depending on level of cleaning needed, charges range from $15 and up

Sustainable Collection Area (Dumpsters, Recycling, Donations)

HOW IT WORKS: The areas marked on the map are collection sites for residents to recycle, discard and donate unwanted items. Do your part in minimizing waste as well as taking pride in the community by utilizing these sites properly and in a respectful manner.

E-WASTE: Each community will have large cardboard boxes to dispose of E-Waste

HOUSEHOLD HAZARDEOUS MATERIALS: Please leave all acceptable items listed on your kitchen table (apartments) or coffee table (suites). Paint, paint thinners, wood preservatives, automotive supplies, home and garden pesticides, acids, adhesives, household cleaning supplies. DO NOT LEAVE: batteries, e-waste, compress gas, unidentified waste or agricultural waste

Sustainable Location Map

Move Out Checklist

Are you ready to move out of your residence?

	Move Out Checklist Note: you will not* turn in this checklist
	Remove all personal items from bedroom and common space
	Remove all personal items from patios, breezeways and bike racks
	Be sure to check drawers, desks, upper shelves and cabinets, etc., for any items left behind
	Clean your room, bathroom, and common areas
	Clean out refrigerator, stove, microwave, and oven
	Wipe down sinks and countertops
	Empty trash & recycling in the appropriate receptacles (see Map)
	Utilize the donation bins located in Cabernet, Sauvignon and Beaujolais Villages to donate gently used items. (See Map)
	Properly dispose of EWaste. Example of E-Waste: TVs, computer monitors, printers, scanners, keyboards, mice, cables, circuit boards, lamps, clocks, flashlights, and calculators. (See Map)
	Toxic Waste should be boxed up and placed on your kitchen table or coffee table (university staff will properly dispose of all toxic waste). Example of Toxic Waste: household chemicals, cleaning products, aerosol cans, light bulbs..
	Make sure your windows and blinds are fully closed and locked
	Turn thermostat off
	Turn off all lights
	Close your bedroom door and make sure it is locked and secured
	Confirm you have all your mail and packages
	Update default address for shipments (Amazon, Hello Fresh, subscription boxes, etc.)
	Update your forwarding address in your MySSU Portal

Common Move Out Questions

Living On Campus For The Summer

Residents approved to start summer housing May 20 will remain in thier Spring assignment UNTIL the summer assignment is ready. At that time, the resident will move to the summer assignment.

I Am Graduating

Residents participating in graduation can extend their checkout time. Log onto your Housing Portal to complete a request to extend your checkout time. (This is only available to residents who are graduating or working Commencement).

My Finals End Before Friday, Can I Extend My Move Out To Saturday?

REACH is asking that all residents plan to leave 24 hours after their last final. Our summer conference program opens our residential community to conference guests shortly after Commencement, thus, our Facilities staff need time to turn over each of the buildings. The sooner residents move out, the sooner the buildings can be inspected, repaired and cleaned for summer use. Please move out 24 hours after your last final. Residents who have a final on Friday can move out no later than Saturday at 11:00 a.m.

My Ride Can't Get Here Until The Weekend

The key to a successful move out is planning ahead. REACH is asking that all residents plan to leave 24 hours after their last final. Please move out 24 hours after your last final. Residents who have a final on Friday can move out no later than Saturday at 11:00 a.m.

I have an on campus job and am working during Commencement

Residents participating in graduation (graduating or working the Commencement ceremony) can extend their checkout time. Log onto your Housing Portal to complete a request to extend your checkout time. (This is only available to residents who are graduating or working Commencement).