Vacating the Residential Community at the End of the Fall Semester

Have you been approved to move out of housing at the end of the Fall term?

Residents who have completed the online withdrawal form or have been approved due to extraordinary reasons will receive a confirmation email from REACH directing them to this page.

When it’s time to move out, you will follow the checkout process listed below. Any additional closing information will be provided via email. Failure to follow posted and written information about the check-out process may result in additional administrative charges being added to your student account.

If property is left behind, it will be treated as abandoned property, and you will be charged for the removal of the items. Abandoned property may be donated or otherwise disposed of without liability.

All residents must complete either an in-person check out or an express check-out upon their departure from their on campus residence. The date this form is submitted will reflect the date the resident has vacated the residential community.

By completing the check out form, residents attest to completing the tasks outlined above and fully understand and accept any and all charges associated with the checkout.

Residents will be charged for damages and excessive cleaning found in the space. A resident will need to email housing@sonoma.edu if they are taking responsibility for a specific damage or cleaning issue in the apartment. Residents are highly encouraged to take pictures upon vacating the empty space for their records.

Any questions regarding your check-out can be directed to your Area Coordinator or the REACH Office.

Check Out Process

To complete the check-out process follow the steps listed below:

In-Person Check Out Process:

In-person check out is available for ten days before the end of the contract between the hours of 9:00 a.m. - 4:00 p.m. Monday through Friday. If you believe you have an extenuating circumstance and need an in-person check outside of these hours, please contact REACH at least 48 hours in advance for availability.
Schedule check out time by calling the REACH Main Office at 707-664-2541, or emailing the office at housing@sonoma.edu at least 48 hours in advance.
Remove personal belongings and complete the cleaning checklist. Follow the Move Out Checklist.
On your departure date, REACH staff will meet you at your residence for the walkthrough. At that time, your ID card will deactivate for your residence and you will submit an In Person Check Out form online.

Express Check Out Process

Express Check out is available through the Housing Portal.
Remove personal belongings and complete the cleaning checklist. Follow the Move Out Checklist.
Deactivate your ID card and submit Express Check Out form at the REACH Office during regular business hours day of your departure.
If your departure time is after hours, you are still required to submit the Express Check Out form through the Housing Portal. (The date this form is submitted will reflect the date the resident has vacated the residential community)

Check Out Fees

Failure to follow the check-out process may result in additional administrative charges. Please see the table below for examples of estimated charges. This table is an example and does not reflect all types of charges that may be assessed.

Item	Details	Estimate
Door replacement	Any crack, hole or sign of wood damage to any door. Do not patch any door yourself. *Closet doors are not included in this pricing.	$285
Bedroom Closet Doors	Any crack, hole or sign of wood damage to any bedroom closet door.	$189 per door
Patching a wall	Any hole, dent, gouge to a wall or ceiling that causes damage to sheetrock. Do not patch any walls by yourself. You will still be charged.	Starting at $78 per hole, depending on size
Window screen replacement	Any tear in the window screen or damage to the frame. This includes if the window screen is missing or stolen.	$44 per window screen
Window blinds replacement	Any tear in blind slats, bent slats, or blinds not functioning properly.	Starting at $56 depending on style and size of blinds
Smoke Detectors	Tampering with smoke detectors is a life safety issue. Residents found covering or otherwise tampering with life safety devices will be subject to judicial sanctions. Tampered or covered smoke detectors will require a device inspection by Facilities Management at the expense of the resident.	$144
Mattress	Needs to be replaced for any reason (ex: stained, torn, missing).	$166
Trash removal	Trash removal needed in any area of the residence as noted by room inspection.	Depending on quantity of trash removal needed, charges range from $34 and up
Property Left Behind	Any personal property left behind, including mini fridges or furniture.	Charges range from $34 and up. Large items or furniture start at $69 per item. Personal (mini) refrigerator removal starts at $127
Kitchen not cleaned	Refrigerator and/or freezer not cleaned out, stove, oven, microwave not cleaned, and/or sink and counters not wiped down.	Depending on level of cleaning needed, charges range from $15 and up
Bedroom/ bathroom not cleaned	Floor not vacuumed or swept, toilet, sink, vanity, or shower not cleaned, mirror or window sills not wiped down, command strips, push pins, or thumb tacks not removed.	Depending on level of cleaning needed, charges range from $15 and up