Housing Assignment Cancellations

Every resident, otherwise known as "the Licensee," accepts the terms of the Student Housing License Agreement prior to moving into the Residential Community. The Student Housing License Agreement is a binding legal contract for its duration. 

Academic Year Contract: residents are expected to live in on-campus housing from Move-In Day in August through 24 hours after their last final just before Commencement in May. 

12 Month Contract: residents are expected to live in on-campus housing from Move-In Day in August until July 31 the following year. 

Spring Semester only: residents are expected to live in on-campus housing from Move-In Day in January through 24 hours after their last final just before Commencement in May. 

 

The time of year determines which process a student who wants to cancel their housing assignment needs to follow: 

Cancellation policy prior to move in

This process is for those who have applied to live on campus but have not moved onto campus.

Students who have applied to live on campus may cancel their housing application prior to moving on to campus. Cancellations should be emailed to housing@sonoma.edu. Cancellations received by June 1 for Fall applicants and by December 15 for Spring Only applicants will receive a 50% refund of the Housing Down Payment. The Housing Down Payment is non-refundable thereafter. 

Students who complete the application process and receive a room assignment from REACH will be charged rent for thirty (30) days if they cancel after August 1 for Fall and January 1 for Spring, or fail to check-in seven (7) days after the start of the semester. 

Cancellation policy after move in

This process is for those who have moved onto campus and are requesting to break the Student Housing License Agreement. 

If your situation has changed since you moved into your housing assignment and you are no longer able to live on campus, you will need to submit a Petition to Break Your Housing License Agreement. A Petition to Break Housing License Agreement is a request and does not mean you are automatically approved. This request goes through a committee process for consideration. 

View the Petition to Break Housing License Agreement page for more information. Approved petitions will be charged $250 on top of prorated applicable rent/food charges if not provided with a 30-day notice. 

 

Cancellation Policy: end of the Fall semester

This process is for students who are requesting to break their Housing License Agreement for the end of the Fall semester

Students must complete and turn in a Petition to Break Housing License Agreement by November 15. Petitions received after November 15, if they are approved, are subject to a $250 cancellation fee. 

Students who are petitioning because they are graduating from Sonoma State, withdrawing from the University, applying for a leave of absence, transferring, or participating in a Student Abroad or NSE program are automatically approved. 

Students who are petitioning for any other reason must fill out a Petition to Break Housing License Agreement for Extraordinary Reasons. A Petition for Extraordinary Reasons is a request and does not mean you are automatically approved. This request goes through a committee process for consideration. 

View the Petition to Break Housing License Agreement page for more information.